GDPR


Note: This document is still in DRAFT status.

GDPR Compliance


This page documents our compliance procedures for General Data Protection Regulation.

Who are we?


We are the OpenEuphoria Group and we maintain the website at http://openeuphoria.org/. We are an unincorporated nonprofit association based in the United States.

What we collect from you


In order to use this website, we will collect some personal information from you:

  • Name
  • Location
  • User code
  • Password
  • Email address
  • Security question
  • Security answer
  • IP address

How we use this information


We will only ever use this information to in order to operate this website. We will not sell or share your information with any third party.

Name / Location


Your Name and Location are displayed on your user profile page. You are under no obligation to provide this information.

Other members of the website can see your Name and Location.

User code / Password


Your User code is used to log into the website along with your Password. Your User code is displayed along side any contributions you make to the website, including the forum, wiki, and tickets.

Other members of the website can see your User code. No one can see your Password, which is stored as a hash in the database.

Email address


Your Email address is used to verify your identity when signing up on the website or requesting support via email.

Only administrators of the website can see your Email address.

Security question and answer


Your Security question and Security answer are used to validate your identity when requesting a password change via the "Forgot password" form.

Only administrators of the website can see your Security question. No one can see your Security answer, which is stored as a hash in the database.

IP address


Your IP address is collected automatically when you log in. This is used for security purposes to identify potential security threats to this website.

Additional logs are collect automatically showing which IP address requested which URL and at what time. This is used for diagnostic and security purposes.

Only administrators of the website can see your IP address.

How we store this information


All of this information is stored in a database on the OpenEuphoria server. The database is only accessible from inside the server, and only the euweb software and the system administrators can access the data.

Requests for access


You may, at any time, request to see what information we have collected about you. Please use the Contact Admin page to send us an email requesting your information.

We will export your information via SQL queries and supply you with a text file containing the information.

Requests for removal


You may, at any time, request to have your personal information removed from this website. Please use the Contact Admin page to send us an email requesting removal.

We will perform the necessary SQL queries to remove your information and send a reply when the process is completed.

  • Your Name, Location, Email address, Password, Security question and Security answer will be set to NULL in the database.

  • Your User code will be replaced with the generic value DeletedUser-nnn where nnn is the ID value of the row in the database.

  • Any personally identifiable information that you have posted on the forum, wiki, or tickets will need to be removed by you manually.

    (We can provide a document of all posts you have created to expedite this process.)

  • This process will be permanent. If you ever wish to use this website again, you will need to sign up again.
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